Collective agreement management: How to handle changes in your agreement


For many companies when negotiating new agreements it can easily start an administrative chain reaction.

This is because changes are made for employees depending on their respective collective agreements, which both takes time, but also requires a great overview.

But how do you best ensure that you maintain an overview and thereby make the right adjustments due to changes in the agreements? We take a closer look at this in the following article.

We keep you updated

With Intect, you do not have to keep up to date with the latest changes in agreements, as we are aware of how time-consuming it can be. That is why we offer to handle and adjust the changes that may be in your employees’ agreements.

In other words, if you want to avoid staying up to date on various collective bargaining and make sure that the right changes are made retroactively, you simply enter into a collective agreement in Intect. Based on your company’s needs, we make an agreement that we maintain for you, so you can focus on your core business instead

Create an overview with employee templates

If you want to make the adjustments yourself when your employees’ collective agreements change, we at Intect have made it easy for you. With Intect’s employee templates, you get a concrete tool that both benefits your general payroll administration, but also streamlines the way you handle your collective agreements.

With employee templates, you can categorize your employees according to relevant common denominators in salary conditions, such as weekly salaries, 14-day salaries, students, etc. You can divide your employees based on which agreements they belong to, and thus easily make changes for several employees with the same agreement at once. In concrete terms, this means that you streamline your workflow, as you do not have to manage individual employees.

When managing your collective agreement, employee templates help you create an overview. To reduce the number of errors, it requires that you actively stay up to date on current collective bargaining and make the necessary adjustments within the time stated.

This is most often where the challenge lies for most companies, which is why we offer to handle it for you.

Manage employees who work across collective agreements

In addition to using our employee templates to create an overview and handle groups of employees with the same collective agreement, you can also handle employees who work across collective agreements with collective agreement management.

Handling employees who work across collective agreements is particularly prevalent in temp agencies, where employees are assigned to different collective agreements – depending on which customer they work for.

When an employee works across collective agreements, it can, among other things, have the significance that there may be different rates for free-choice system, pension, etc.

In Intect, you have the option to use the time entry configuration to override these rates. This means that you are not forced to set a central value in your employees’ basic data, but instead you can handle several different agreements on one and the same employment.

Strengthen your business with system integrations

When you want to make complex hiring simple, it is ideal that you have good integrations between your systems so that your data is synchronized across. For example, if you use the planning system Planday, it is advantageous for you to have a payroll system such as Intect with an open API, so that changes made in Planday automatically take effect in Intect and vice versa.

With system integrations, you not only streamline your payroll administration, but at the same time ensure a much better quality of your data. The quality of data also improves significantly when you can make adjustments back and forth in time, which we will discuss more in detail in the following section.

Work with data back and forth in time

As agreements are most often negotiated retroactively, it is essential that the processing of data can be effected back in time. In Intect, you can work with data back and forth in time. In this way, you get the best conditions for changes in the agreements to be registered correctly in your payroll system. In other words, you get a solution that suits exactly the needs of your business, and you only pay when you start making payroll batches in the system.

Sign up for Intect: Try the system for free and without obligation

Would you like to try Intect? By signing up to Intect you can explore the system and its functions for free. It only takes five minutes and afterward, you can get a feel of the interface as well as the many features. Select and deselect the features that suit your business needs. 

The dashboard function in Intect creates a great overview and the whole system is very intuitive. In addition, Intect's payslips are very easy to relate to which is a huge advantage because it really reduces time spend on understanding the payslip. We also experienced that the team was very open to tailoring and adjusting the system to our needs. We are happy with our decision to choose Intect as our payroll system.
Danske Skoleelever
Robert Holst Andersen
Head of Secretariat
I was high with enthusiasm when the first payroll batch was done. Obviously, I had a lot of help from Ditte Olin who is a supporter/developer at Intect. The loading of EP-Win happens through an Excel sheet – easy, fast and overseeable. I had a notion that the entry of hourly wages would take a long time – it didn’t. Finding employee data is very easy as well as correcting salary records. The payslips are constantly updated and if an error should occur you get warned on a regular basis. When you finalize, all your data gets sent directly to the tax authorities, the bank, the pension and so on.
AOF Gentofte, Gladsaxe og Lyngby-Taarbæk
Lisbeth Blomgren
Course Secretary
We are really happy to use Intect as our payroll system. The system is intuitive, and the dashboard creates a good overview, so the whole payroll process becomes faster and easier. It is also very beneficial that the system is developed to handle the data flexibly. That has given us the opportunity to create automated processes that saves us time in our day to day work.
Peter Schow Jensen
Chief Finance Officer
We started using Intect back in mid 2017 and were pleasantly surprised at how intuitive the system was. The intuitive function is really important for us in our everyday life. We are a company that grows and that is why we prioritize our time trying to develop our company instead of making payrolls. Intect helps us with that. Furthermore, it does not hurt that the system is cheaper than any other available on the market.
Jacob Mikkelsen

Want to hear more?

If you are interested in Intect and have questions about the system, prices, or something completely different, then we are of course available with more information. Contact us via the form below or per. phone on 71 99 11 22, and we will help you find the right solution.

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